The Venue

Choosing the right venue

Visiting several venues helps couples understand what best aligns with their vision and personalities. A second viewing, especially in a family-run setting like The Tudor Barn Belstead, is beneficial for clarifying the small details and getting a feel for how the team will personalise their day. It also gives couples a chance to discuss logistics and picture the event in more detail.

Viewing the whole venue

At our venue, we encourage couples to tour the entire space, from the beautifully maintained outdoor areas to the layout indoors. This allows them to imagine how their guests will experience each element, as well as to consider flow, layout, and comfort. Even though we don’t have on-site accommodation, we’re happy to recommend nearby options that we know will make for a convenient and pleasant stay.

Viewing the venue around the time of year your plan to get married

Absolutely. Since each season brings a different ambiance to The Tudor Barn Belstead, visiting during the intended wedding season can provide an idea of the lighting, landscaping, and overall feel. Each season here has unique beauty, from spring blooms to the warm hues of autumn.

Advice

We recommend bringing along someone whose opinion you value. A fresh perspective can bring up helpful questions or insights that might not come to mind initially.

Time of Year

Spring Wedding

Spring weddings at The Tudor Barn Belstead are surrounded by fresh greenery and blossoming flowers, and it’s an ideal time for light and vibrant colours. It’s wise to have a plan for shifting between indoor and outdoor spaces, as spring weather can vary.

Summer Wedding

Our stunning outdoor spaces are at their best in the summer, making it perfect for garden-style receptions and extended evening celebrations. Summer weddings benefit from the long daylight hours and a palette of bright or soft pastel colours.

Autumn Wedding

The rich autumn hues perfectly complement the rustic charm of the Tudor Barn Belstead, creating a cosy, welcoming atmosphere. It’s a wonderful time to introduce deeper colours, and candle-lit elements add warmth to the space.

Winter Wedding

Winter transforms our venue into an intimate, elegant retreat. It’s ideal for warm tones, cosy lighting, and unique touches like mulled wine or hot chocolate. Winter weddings often have the added advantage of off-peak pricing.

Knowing Your Budget

Why is it a good idea to know your budget before visiting a venue?

Understanding your budget before visiting can help you determine if the venue’s offerings match your plans and avoid disappointment. At The Tudor Barn Belstead, we aim to make pricing clear and are always happy to talk through options that bring value to a range of budgets.

What do wedding venue packages typically offer, and why are they a good option for couples on a strict budget?

Our packages often include essentials such as table setups, recommended catering, and sound systems, making it easier for couples to stay within budget. Packages provide a comprehensive solution and eliminate the guesswork around hidden costs.

What are your top tips if a wedding is running over budget?

Prioritise the elements that mean the most to you, and consider small adjustments like seasonal flowers or opting for a weekday booking. Our team can help you review options and find creative ways to keep your wedding within budget.

Do you have any advice on the best way to keep track of the budget?

Using a detailed budget tracker or spreadsheet helps you stay organised, noting all expected costs, deposits, and balances.

The Numbers Game

Why is it important to have an idea of numbers for both the ceremony/wedding breakfast and the evening reception as soon as possible?

Having an idea of numbers ensures we can offer the best layout for your guests and streamline planning for catering and seating. This helps us to arrange the best possible guest experience and allows us to recommend local accommodation options if needed.

Is it a good idea to consider travel distances and how they will impact the day?

Yes, especially if guests are travelling from out of town. Knowing the distance between ceremony and reception, if separate, as well as the location of nearby accommodation, ensures a smooth and relaxing day.

How many months in advance should couples book the venue, and why?

It’s best to book 12-18 months in advance, especially for peak dates, to secure the date and ensure time to plan details that make your day special.

Why is it a good idea to talk through timings for the day, including access times, ceremony time options, and when the party must finish?

Setting a clear schedule helps the day run smoothly. With our family-run approach, we offer flexibility to discuss timings, including setup access and wrap-up time, to fit your day’s flow.

Come Prepared

Is it a good idea to check out the website before viewing venues?

Yes, exploring our website can help you familiarise yourself with the spaces, pricing, and general offerings. It’s a great first step before an in-person viewing.

Does it help to prepare a list of questions to ask at the viewing, and are there any important questions that often don’t get asked?

Bringing a list of questions is useful to ensure you cover everything important to you. Commonly overlooked questions include asking about noise restrictions, decor flexibility, and emergency plans for bad weather.

Why is it important to discuss specific requirements, such as accessibility and dietary requirements, with the venue?

Mentioning these upfront allows us to accommodate everyone comfortably. Dietary preferences can also be coordinated directly with our catering partners for a seamless experience.

If a couple has key things they want to incorporate into their day, is it a good idea to mention this when viewing a venue?

Absolutely. Whether it’s certain decorations, special themes, or a pet you’d like included, letting us know in advance helps us ensure these elements can be integrated smoothly.

Do you have any other advice not covered by the above?

Trust your intuition. If the venue feels right and the team is ready to support your vision, then you’re likely in the perfect place.